A webinar hosted by Vector Solutions, delving into how to utilize the company’s software for electronically filing Occupational Safety and Health Administration (OSHA) injury reports, also provided key insights into requirements.

The current deadline for OSHA injury forms 301, 300 and 300A is March 2, 2020. And while the webinar acted as a clear plug for her company’s software, IndustrySafe, presenter and general manager Clair Epstein said she hoped many would find it a timely source of information on general processes.

A flowchart on when to file an OSHA injury report provided in the webinar.

The webinar included insights into requirements, regulations and ways to file the aforementioned forms, as well as a demonstration of how to do so using IndustrySafe. At the same time, key takeaways included the fact that most organizations are required to file, with only a few exceptions (a list of which can be found on OSHA’s website). Epstein also reiterated the need to keep records five years after filed, and the various classifications of incidents that must be recorded.

Details about each form were also provided. Epstein described 301 as a “page-per-incident” form. The 300 form, she said, is more of a “line-per-incident” document and 300A is a summary of all incidents. The 300 and 301 forms can be interchanged, she said, but everyone is required to file a 300A form regardless of whether an injury even occurred. If filing a 300A form with no reported injuries, the totals will simply state zero incidents.

Forms were previously in the mix of a controversial final rule titled “Improve Tracking of Workplace Injuries and Illnesses” that originally required electronic filing but was later changed to only require electronic filing of 300A after the National Association of Home Builder’s (NAHB) filed a lawsuit opposing the rule.

A few of the questions posed by webinar attendees included whether international locations needed to file if companies were required to file for injuries obtained by non-employees on a worksite, and which organizations might be exempt. Epstein explained that only U.S. facilities are required to file and only incidents involving employees must be recorded.

Another IndustrySafe employee, Kyle Hoffmann, presented a demonstration of how to use the software to assist with the electronic filing process.